Privacy Policy for vfapt.com
Effective Date: 3/19/25
At vfapt.com, your privacy is our top priority. This Privacy Policy outlines the types of personal information we collect, how we use it, and the steps we take to protect your privacy, particularly in compliance with the Health Insurance Portability and Accountability Act (HIPAA).
By visiting our website and using our services, you consent to the practices described in this policy. Please read this privacy policy carefully.
1. Information We Collect
We may collect the following types of information when you interact with our website and services:
Personal Identification Information: This includes information you provide when scheduling appointments, completing forms, or requesting services, such as your name, email address, phone number, and address.
Health-Related Information: As part of the physical therapy services we provide, you may provide information related to your health condition, treatment history, or other medical details necessary for treatment. This information is treated with the utmost confidentiality, in compliance with HIPAA regulations.
Billing Information: If you choose to make a payment for our services, we collect payment information, including credit card or insurance information, to process transactions.
Technical Data: We may collect non-personal information such as IP addresses, browser types, device information, and browsing activity on our site. This data helps us improve our services and website functionality.
2. How We Use Your Information
We use the information we collect for the following purposes:
To Provide Services: To offer physical therapy treatments, schedule appointments, and manage patient care.
To Communicate: To send appointment reminders, health tips, and follow-up communications related to your therapy.
To Process Payments: To complete transactions for services rendered.
To Improve Our Services: To analyze usage trends and enhance the user experience on our website.
Compliance: To comply with legal obligations, including HIPAA regulations, to protect your health information.
3. HIPAA Compliance
As a provider of healthcare services, we are committed to complying with the Health Insurance Portability and Accountability Act (HIPAA) and other applicable healthcare regulations. We safeguard your health information and ensure that it is used only for purposes related to your treatment and care.
Protected Health Information (PHI): We collect and store your Protected Health Information (PHI) as part of our physical therapy services. PHI may include your medical history, diagnosis, treatment plans, and other health-related details.
Confidentiality: Your health information is kept confidential and is shared only with individuals or entities directly involved in your treatment or care, as required by law.
Security: We employ physical, technical, and administrative safeguards to protect your health information from unauthorized access, loss, or theft.
4. How We Protect Your Information
We implement various security measures to maintain the safety of your personal information, including:
Encryption: We use secure encryption methods to protect sensitive data, such as payment and health-related information.
Access Controls: Only authorized personnel have access to your health information. We take necessary steps to ensure that your data is accessed only by those who need it to provide you with the services you have requested.
Data Retention: We retain your personal information and health records only for as long as necessary to fulfill the purpose for which it was collected or as required by law.
5. Sharing Your Information
We do not sell, rent, or trade your personal information. However, we may share your information in the following circumstances:
Healthcare Providers: We may share your health information with other healthcare professionals involved in your treatment, such as doctors, specialists, or medical institutions, as necessary for your care.
Third-Party Service Providers: We may share your information with trusted third-party service providers, such as payment processors, who assist in delivering our services, but only to the extent necessary to perform their functions.
Legal Compliance: We may disclose your information when required by law, such as in response to subpoenas, court orders, or other legal processes.
6. Your Rights
You have the following rights regarding your personal and health information:
Access: You have the right to request access to your personal and health records.
Correction: You have the right to request corrections to any inaccurate or incomplete information.
Deletion: You may request the deletion of your personal information, subject to any legal or regulatory requirements that may require us to retain certain records.
Opt-Out: You can opt out of receiving marketing or promotional communications by contacting us directly.
To exercise your rights, please contact us at [insert contact email or phone number].
7. Cookies and Tracking
Our website may use cookies and similar tracking technologies to enhance your experience. Cookies are small text files that are stored on your device to remember your preferences or track your usage of the website.
You can control cookie settings through your browser settings. Please note that disabling cookies may affect your experience on our website.
8. Third-Party Links
Our website may contain links to third-party websites that are not operated by us. We are not responsible for the privacy practices of these third-party sites. We encourage you to review the privacy policies of any websites you visit.
9. Changes to This Privacy Policy
We may update this privacy policy from time to time. Any changes will be posted on this page, and the “Effective Date” at the top will be updated. We encourage you to review this policy periodically to stay informed about how we are protecting your information.
10. Contact Us
If you have any questions about this privacy policy or how we handle your personal or health information, please contact us:
Email: [Insert Contact Email]
Phone: [Insert Phone Number]
Address: [Insert Address]